Copy the Take5 folder from the floppy to your hard drive. Open the folder. Double click the program icon to run the program. The first time you run the program, you will be asked to enter your name and address as the "user." This information is used to stamp your name and address on documents using the Me Mail and Me Ship buttons on the Note This! window.
The Main Take5 window:
After the About window clears, the main Take5 window will open. On this window you have the $3.95 Pocket Calculator, the pop–ups that let you access the Who/What Address and Phone book, the TicToc Clock (with date, day, and alarm), the button to set the priceless reminder function (the Nag!), and a Nag! Calendar (currently hidden) to show you exactly which days have Nags! set. You can move the whole window around on the screen by using the gray bar at the left. It will slide up under the top edge so that only the calculator portion is visible, or down off the bottom so that only the address/phone file is visible.
Calculator:
Just like the best $3.95 pocket calculator from Wondermart. The clear key on the numerical pad (or the C button on the window) clears the entry without clearing your total (and if you are used to the Apple calculator, you will quickly find that alone worth the price of the program). The delete key on the keyboard does a Clear All. Calculations can be chained (i.e.. “125” “+” “45” “-” “67” “+” “56” “=”) Memory keyboard equivalents: M+ (Memory plus) is + (command key–plus), M- is -, RM (recall memory) is =, MC (memory clear) is 0 (command–zero). The enter key on the keypad is the same as the = button. The √ button takes the square root of the number in the calculator display. The Δ button squares the number. You can use the % key (don’t forget the shift) on the keyboard or the % button on the window. Enter % calculations as follows: base number, operation (+,-,*,/), percent number, % key or button (i.e.. “125” “+” “6” “%” will add 6% of 125 to 125, “125” “*” “6” “%” simply takes 6% of 125). The calculator will handle entries of numbers up to 9 digits, and unlimited totals (switches to scientific notation after 14 digits, limited to a precision of ten decimal places). The Copy button copies whatever is in the calculator window to the clipboard for pasting into another program.
Address and Phone Book (Who/What):
The address book has a default data file called “Take5 Data” and an associated “Take5 Data keys” file. This is the file that will be opened whenever you start the program. It comes with one address already entered (mine, for Tech Support). To enter new names and addresses, choose ...New Entry... from the Who pop-up menu. When the Enter window comes up, choose a salutation from the pop-up, enter the name “last name, first name” (with the comma) and fill the other fields as needed. Choose a category from the Category pop-up. Click the Enter button or hit the return key. Your new address will be added to the Take5 Data file and the name to the Who pop-up on the main program window. You can continue to enter names and addresses by choosing ...New Entry... on the Who pop-up of the main Take5 window (or by typing Command-e (as in enter) while the main window is in front). To retrieve a person, simply choose the name from the Who pop-up. The What pop-up allows you to specify what category of names will be displayed in the Who pop-up. Default is All. You can edit any entry by choosing the name, typing the new information in the appropriate field on the Enter window, and clicking Enter or hitting return. The Mail button intelligently puts the name and address into the Mac clipboard so that it can be pasted into a document, even in another program. Fields that are not filled on the Enter window (i.e.. Title, Company) are not added to the address. Priority is given to PO Boxes for a mailing address. The Ship button does exactly the same thing, but priority is given to Street address. If you have Take5 running in the background (under System 7), you can simply move to it, find the address you need, click Mail or Ship, return to your word processor or other program and Paste the address into whatever you are working on.
To add a category to the list of possible categories, choose Add Category under the Options menu (the Enter window must be open at the time). Enter the name of the category in the dialog. It will be added to all appropriate popups.
To create and open your own data files choose New... under File. Give your data file a name. Enter your information. When you start up Take5, the default file will open (Take5 Data). To work with your alternative file, choose Open... under File and select it. You can have as many alternative files as you like. If you want to permanently substitute one of your files for the default file, simply rename it (and its matching “keys” file) to “Take5 Data” and “Take5 Data keys” (you will have to rename or delete the original Take5 Data files before you rename your own files).
Backup under File makes a backup copy of your the currently open data file in the Take5 folder on your hard drive. When entering a lot of new names, Backup often, in case of power failure or a system crash that might damage your data file.
Compress under File removes “dead” space in whatever data file is open at the time. Choose it after you have edited a number of entries.
Tic Tock Clock:
The digital clock displays the current time (updated every minute) and the date and day of the week. Click the Alarm button to set an alarm. Enter the time as "hour, colon, minutes, space, AM or PM", i.e. "2:30 PM". If you are running under System 7 the alarm will go off at the set time no matter what program you are working with at that time. Take5 will remember your alarm setting from day to day. You don't have to reset it until you need a different time setting. Note: the Alarm setting is part of the default Take5 Data file. If you work with another address file, one you created, it may or may not have the same Alarm setting.
The Nag!
The Nag! allows you to set a reminder for a certain date, and automatically displays the reminder at start–up on that date and every day thereafter until you do something about it. Clicking the Set button opens the Set Nag! window. Type the date as integers: month, day, year. You can separate the integers with any non-numerical character (slash, comma, period, even the space bar). You do not have to type all four digits of the year. If you do not enter a year at all, Take5 will insert the current year. The program will translate to a valid date when you tab out of the field. Type a message for the Nag! in the Message field. If this is to be a monthly reminder, you should check the Monthly box. Click Set or hit return. To enter another Nag!, type the info and Set it. To return to the main window, click the close box at the upper left of the Set Nag! window.
To check your Nag!, or to see all your Nags! at any time, regardless of their date, choose Show Nags! from the Options menu.
Automatically displaying Nags! on startup:
Under System 7, if you install an alias of the Take5 program in your Startup Items folder (inside the System folder, see Aliases and Startup Items in the Mac manual), Take5 will run automatically whenever you start up your Mac, and the appropriate Nags! will be displayed. Do not place the program itself in the Stratup items folder, since it needs to remain in the same folder as the Take5 Data files. (If you place a second alias of the program in your Apple Menu Items folder, you will have easy access to the program whenever it is not already running.)
Displaying Nags! at set times of day:
You can set specific times of day for Take5 to display your Nags! and alert you. Select Preferences... from the File menu. Type one or more times into the first field in the format 9:30 AM (the same format used for Alarm times above). Separate times with a comma and a space: 9:30 AM, 3:00 PM. You can put in as many times as you like. Click the close box on the Preferences window. Now, whenever Take5 is running, even in the background, it will display your Nags! for the day at those set times, and give you an auditory alert. Your times are saved and reset each time you run Take5. As with alarm times above, your Nag! times are stored in the Take5 Data file. When you are working with another address file, it may or may not have the same times set.
Displaying Nags! at shutdown:
You can set Take5 to display the Nags! for the day whenever you Quit the program or shutdown the computer. Choose Preferences... under File. Click the box next to On Shutdown to check it. Close the Preferences window. Now, whenever you Quit, you will be asked if you want to view your Nags! for the day. No continues the Quit or shutdown. Yes displays your Nags!, after which you will have to choose Quit again. (No is the default and can be selected by hitting return.)
Clearing Nags!:
You can clear all Nags! off the screen at once by choosing Nags Off! under the Options menu. This will not erase the Nags!—they will appear at next startup, or whenever you choose Show Nags!. To erase a Nag! completely, click the I'll do it now! button (or hit return). To keep the Nag! active, click the Keep After Me button. Either one will remove the Nag! from the screen, but I'll do it now! also removes it perminently from your file (unless the Monthly box is checked, in which case a month is added to the date and the Nag! is reset). To clear a montly Nag!, uncheck the Montly box before clicking I'll do it now! Note: Nags!, like the Alarm and Nag! time settings, are part of the Take5 Data file. Nags! set while working with an alternative address file will not appear until that particular file is opened. Make sure Nags! you want displayed at startup and at your set Nag! times are set while the default address file is open.
Using the Nag! Calendar:
You can get an instant overview of the dates you have Nags! set for. When you click the Canendar button on the Take5 window, a calendar for the current month opens with the Nag! dates in outline style. Clicking an outlined date will call up all the Nags! for that date. With the Calendar selected, the up arrow key moves the month back one, and the down arrow key moves the month forward one. If you click a date with no Nags! and then click the Set Nag button, the date will automatically be entered in the date field of the Set Nags! dialog. If you click a date with Nags! and then choose Nags Off from the Options menu or use the I'll do it now or Keep After Me buttons to dispatch the Nags!, you can set a Nag! for that date by clicking the Set Nag button when you return to the main screen. Setting or dispatching Nags! automatically updates the Nag! Calendar.
Printing Nags!
You can get a print out of any or all of your Nags! Print Nags under the Options menu will print any Nags! currently showing on the screen. To print all your Nags! choose Show Nags under Options and then Print Nags. To print only the Nags! for any given date, use the Nag! Calendar to call up the Nags! for that date, then choose Print Nags. You can print all currenly active Nags! (today's and any left over from past days) whenever they are on the screen (at startup, at shutdown, or at the specific times you have set to display Nags!).
Note This!
Note This! allows you to jot quick notes to yourself. It also allows you to save and print out your notes. Choose New Note... under the File menu (or type n). An untitled note page will open. Notes can be any length, but Note This! is really designed for notes of one page or less.Longer notes may not print properly under version 1.5. You have Undo, Copy, Cut, Paste, Clear, etc., (under the Edit menu). Check the Edit menu for the standard Mac keyboard equivalents. You can select a word by double clicking on it. You can select by dragging, or by using shift click at the end of a selection you have already started. You can save your note by choosing Save Note... under File (or typing s). You can Save As... to change a note's name, or to save a copy to another folder, partition, or drive. You can choose Open Note... (or type o) to open a saved note. To close a note, choose Close Note, type w, or click the close box at the upper left of the note window. If you have made changes to the note you will be prompted to save changes or discard. You have both Page Setup... and Print options (p). A note prints under the heading Note This! with the date and time automatically stamped.
Beep Me:
You can use a Note This! note as a short term reminder to yourself. How often have you taken a phone message and jotted it down on a slip of paper while in the middle of something important, and simply forgotten to pass it on. If you put the message on a Note This! window and set a reminder beep, that won't happen. Open a new note by choosing New Note under File. Type your note. Click the Beep Me button. Now a triple beep will sound every five minutes, no matter what program you are working with. You can clear the beep by clicking Clear Beep on the note or by closing it. You can set different beep frequencies by choosing Preferences... under File and typing a different number of minutes into the bottom field of the Preferences window.
Me Mail, Me Ship, and Me:
The Me Mail, Me Ship, and Me buttons stamp the user's mailing address, shipping address, and name, respectively, at the insertion point of any Note This! note. The User is unique to the data file you are using (Take5 Data unless you are working with one you created yourself) and may change when you change data files.
Memory Requirements:
Take5 comes with the memory partition set to 1350k.
That's it. Take5, five essential desktop assistants.
